Be Involved

Are you available for Liturgical Ministries?

Did you know that 15 or more people are actively involved in making each Mass happen?

Would you like to participate in any of the roles below?
Please complete our New Member form
Here are the roles that we couldn’t do without:


This person arrives about 45 minutes before Mass starts. As required, the Sacristan might open the church, turn on the heaters, turn on the lights, prepare the chalices & the trays along with the bread and wine, put out the relevant cloths for cleaning the trays and chalices, organise the missal and lectionary, prepare the altar. If a Baptism is occurring during/after Mass, the Sacristan will prepare the water, candles and other baptismal items. After Mass the Sacristan cleans the chalices & trays, tidies up after Baptisms, puts all items away, turns off heaters and lights, locks the sacristy and, after the evening Mass, locks the church.
Would you like to participate as Sacristan? Please complete our New Member form


This person often works in pairs at the front door of the church to offer personal warmth and welcome all who come. During Covid time, the Welcomers ensure that people who arrive at Mass have registered, or take their details as they enter to ensure we meet our contact tracing obligations. Additionally they would hand out the weekly bulletin, open the inner doors of the porch for those who need assistance and support anyone needing assistance to take their place in the church. Then after Mass ensuring people know about cleaning their seat & following the Covid Protocols.
Would you like to participate as Welcomer? Please complete our New Member form

Altar Server

This person often works in pairs or small groups and is the Priest’s main assistant during Mass.  The Altar Servers might assist the Sacristan in putting all the relevant items for use in their place in the Sanctuary and help the Sacristan during the clean-up after Mass.  But during Mass, they move books from one place to another, hold implements the Priest might need to use for special occasions like holy water, incense, etc.
The Altar Server has often been thought of as a role for a primary school aged child, but it is very well suited for a secondary school aged youth and even those young adults attending tertiary study or at work.
Often the Altar Server needs to respond quickly to something that needs someone with a good understanding of their role and that of the Priest.
Would you like to participate as Altar Server? Please complete our New Member form

Media Ministry

This ministry has been created to train people (especially senior secondary students and young adults to:
– Organise the content for the Mass PowerPoint 
– create video content for hymn audio files
– attend Mass and operate the data projector, as described below for the Data Projector Operator.
With enough people you will only be called on once/month to operate the PowerPoint at Mass or create the Mass PowerPoint.
Would you like to be a member of the Media Ministry Team? Please complete our New Member form

Data Projector Operator (DPO)

This person needs to develop a good sense of the parts of the Mass so they can project the spoken and sung words from the computer to the screens for the congregation to join in.
The DPO arrives 15 – 20 minutes early to set up the technology, test that it’s working and pack up after Mass.
Would you like to participate as DPO? Please complete our New Member form


This role is especially suited for duos or small groups with at least one singer who is prepared to lead the congregation in song. However, the musician may also be a solo singer/keyboard player or singer/guitarist.
The music is available on the SAP Liturgy website and Musicians are encouraged to select suitable hymns from the list, relevant to the theme of the Mass.  They work with their DPO to make sure the Powerpoint is ready with all the relevant lyrics.  It would be expected that the Musician(s) would start setting up for Mass 30-40 minutes beforehand.  Microphones and a guitar/keyboard amplifier are available at the church, as well as an electric piano.
We also have a budding parish community choir which sings at St Alipius Mass on a monthly basis and for the special feasts like Easter and Christmas.  This group rehearses most Tuesday evenings from 6.30pm – 7.30pm at St Alipius Church.
Would you like to participate as Musician? Please complete our New Member form


Normally two Lectors are rostered on for each Mass.  They process into the church with the Priest and other Ministers at the beginning of Mass, with one of the Lectors bringing the Lectionary up and placing it on the Lectern.  The 1st Lector reads the 1st Reading and the Responsorial Psalm (if not sung). The second Lector reads the Second Reading, leads the Alleluia verse (if not sung) and, after the Homily, the Prayers of the faithful.
Would you like to participate as Lector? Please complete our New Member form

Presenters of Gifts

These people usually work in pairs. Often it is a good role for a family group where a parent with another member of their family meet at the table (at the back of the church) after the Prayers of the Faithful.  Once the collection has concluded, they bring the gifts of bread and wine to the Altar for blessing and distribution during communion. If an Altar Server is not present, The Presenters of Gifts may be asked to assist the Priest with preparing the gifts at the Altar.
Would you like to participate as Presenter of Gifts? Please complete our New Member form

Special Minister of the Eucharist

Usually 2-3 people are rostered on for this role.  They process into the Church with the Priest at the beginning of Mass and then sit in their usual places in the body of the church.  At Communion time, the Special Ministers of the Eucharist proceed to the Sanctuary, take Communion with the Priest and distribute the Eucharistic Bread and offer the Chalice to the congregation.
Would you like to participate as Special Minister of the Eucharist? Please complete our New Member form


This person usually works in a team of 4.  At the beginning of Mass each Collector is provided with a basket,  After the Prayers of the Faithful, they take their baskets to the congregation and organise for the orderly collection of financial support the congregation provides.  Two members of the Collector Team bring these expressions of financial support to the Altar as part of the Gifts of the People.  Many of the Collectors are also rostered on to count the money of a Sunday morning.
Would you like to participate as Collector? Please complete our New Member form

Which role can you help with?

These are the roles that are so important for each Sunday Mass. Three Masses are celebrated in the Parish each weekend:

  • two Masses are celebrated at the St Alipius community, Ballarat East (Saturday vigil Mass & Sunday morning)
  • one Mass is celebrated at the Sts Peter & Paul community, Buninyong (Sunday morning)


No. required for each Mass No. required each week No. required so each person is only rostered 1/month No of people currently involved




3 12


Desperately need another 7


6 24


Need another 10 – 12
Altar Servers


6 24


Need another 20 or more
Data Projector operator (PowerPoint)


3 12


Need another 5, especially for Sunday morning


9 36


Need another 5 duos/ensembles


6 36


Need another 15 people, especially for Sunday morning Mass
Special Ministers of the Eucharist

(5 for vigil @ St Alipius)

11 44


Need another 25 people across all Masses


12 48


Need another 20+
Presenters of Gifts


6 24


During Covid restrictions, this role is not being currently rostered.

18 – 20

56 248


About 15 people double up for multiple roles

Would you like to participate in any of these roles?
Please complete our New Member form